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Read a Case Study |
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 With nine hospitals in two states, and 9,000 employees, Alegent Health hires 1,500 new employees annually. It was processing new employees from five hiring locations – and conducting one-to-two hour, face-to-face orientations that consisted mostly of completing forms. Finding qualified workers in the healthcare industry is very competitive. In addition to automating the tedious administrative process, Alegent Health also wanted its new hires to have a more positive experience on their first day – leading them to Enwisen’s AnswerSource Onboarding...
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Home | Solutions | Onboarding/Offboarding |
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Promote New Hire Retention and Speed Time-to-Productivity |
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| AnswerSource Onboarding orchestrates all of the steps in the onboarding process through a personalized new-hire portal. With forms management, task management and socialization – your new employees can pre-board via the portal to ensure a productive Day 1 start … with goals aligned, equipment/services provisioned and line managers ready for the new employee. Pre-population of forms saves on paperwork and ensures all services – such as payroll and benefits elections – are integrated into HCM solutions. And AnswerSource Onboarding is the only onboarding solution completely integrated with the industry-leading employee knowledgebase and decision support suite – AnswerSource Employee Communications – promoting informed benefits decisions, execution of policies and socialization well past Day 1 – in fact, throughout the entire employee life cycle to promote retention and consistency. |
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| The Business Case for AnswerSource Onboarding |
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| Inefficient onboarding is an extremely time-consuming and costly process – involving dozens of steps, forms and systems that can result in a loss of productivity, incomplete paperwork, missing compliance-related documents, ineffective provisioning and a feeling of disconnect – often resulting in high new-hire turnover. With AnswerSource Onboarding, you can fully automate the process, while providing personalized content in an easy-to-use tour framework to make onboarding new hires more effective and less costly. With AnswerSource Onboarding, you can: |
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Engage employees via a personalized onboarding experience |
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Improve time-to-productivity |
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Improve new hire retention |
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Build employer brand |
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Reduce paper and administrative time spent on new hire orientation |
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Capture and routes new hire data |
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Reduce legal exposure |
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Promote fair execution of company policies |
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Key Features and Benefits |
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Pre-boarding new hires facilitates a more productive Day-1 start |
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Automates provisioning for parking passes, computers, uniforms, email addresses, security badges and more |
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Pre-populates forms for payroll, HR, benefits elections and more – eliminating data entry and improving accuracy |
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Personalizes new hire tours – based on location, job code and more – complete with personalized content and policies, streaming videos and more |
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Helps new hires evaluate and model benefit plan choices – plan elections can then be processed on the appropriate date after hire |
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Ensures all policies and compliance requirements are electronically acknowledged and tracked |
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Tracks and monitors all new hires in the onboarding process |
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Notifies HR and hiring managers of completion status / overdue forms |
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Make your new employees feel more welcome and excited to begin work |
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Components of an Effective Onboarding Solution |
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| According to Aberdeen Group’s Onboarding Benchmark Report, best-in-class onboarding solutions must have three key components: |
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Task management |
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Forms management |
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Socialization |
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AnswerSource Onboarding is the only solution to integrate comprehensive socialization via Enwisen’s industry-leading, personalized AnswerSource Employee Communications knowledgebase and decision support suite. |
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Task Management |
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Incorporates all required tasks across the entire onboarding time spectrum – Day-0, Day-1, Day-30 and beyond |
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Tracks tasks, including color coded indicators and status dashboard |
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Automates push email reminders for completion of tasks, overdue notices and more |
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Orchestrates with other 3rd party self service systems, such as benefits enrollment solutions |
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Forms Management |
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Integrates data from any applicant tracking or recruitment system – AnswerSource Onboarding is the only “neutral” onboarding vendor not tied to a specific recruitment system |
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Pre-populates “smart” forms and formatted fields with built-in routing and workflow |
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Supports electronic signatures including I-9, W-4, state tax and more |
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Integrates back-end HRMS data – eliminating data entry to payroll and other relevant systems |
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Delivers library of standard forms |
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Socialization |
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Enwisen’s Onboarding is unique in its powerful socialization capabilities – the only solution integrated with the industry’s leading knowledgebase and decision support suite – the AnswerSource Workforce Portal. Your new hires are led through a highly personalized and searchable experience covering a broad range of corporate history, policies, benefit options, codes of conduct, safety regulations and much more.
Socialization features include: |
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Offer letters |
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Comprehensive HR knowledgebase |
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Benefits education and decision modeling tools, including dynamic plan comparisons and cost estimating calculators |
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Streaming videos |
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Company history, culture and organization |
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First day at work checklist |
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Performance expectations and goal alignment |
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Optional Total Rewards Statement Recruiting View |
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Software-as-a-Service Means Rapid Deployment and a Low Total Cost of Ownership |
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Flexible via configuration – not customization – meaning a rapid, cost-effective deployment |
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Hosted and maintained by Enwisen’s world-class customer service organization |
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Highly scalable, available and accessible |
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Integrates data from any Applicant Tracking, Recruitment, HCM, Performance Management, Compensation Management, Payroll, Benefits and/or 401(k) provider |
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World-class security with the highest standards for disaster recovery and protection of sensitive HR data |
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Part of the AnswerSource Workforce Portal |
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| Enwisen delivers technology that helps employers leverage the web to communicate with its workforce. Our AnswerSource Workforce Portal – a suite of on-demand, personalized and searchable communications applications – engages new hires with a personalized onboarding experience, promotes informed benefits consumerism and improves employee service and communication via more effective self-service, portal and shared services environments. |
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| AnswerSource is rapidly deployed, and fully hosted and maintained by Enwisen – allowing employers to dramatically improve the employee experience by making “must do” workforce communications – for all phases of the employee life cycle – more effective, more strategic and less costly. |
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| AnswerSource has produced measurable ROI for hundreds of customers – like Yahoo!, Memorial Health Care, State of Montana, Alegent Health, Nissan North America, Hershey Entertainment & Resorts, W.L. Gore & Associates, Level 3 Communications, Hannaford Bros. Cos., Masco and MasterBrand. |
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